When evaluating change requests, I’ve seen many of the same questions asked:
Do we have the needed budget?
Do we have the right resources?
Have all the business partners signed off on this change?
More sophisticated approaches will also bring focus on the benefits, risks, and added complexities that the change will introduce. However, I’ve only seen two change control boards ask this question:
What will we NOT do if we accept this change request?
In my experience, raising this topic clarifies much about the change. First, it validates that the sign-offs referenced above weren’t simply a formality. For example, I’m reassured when the requester can say that “we looked at these three options…” or “this scope change had a higher benefit than the other two proposals”.
This question also surfaces risks that the change will introduce. In one case, I saw a very plausible change for a new entry screen proposed. The costs, resources, and benefits were all in order. However, the “what won’t you be doing” question produced blank stares. A few probing questions surfaced what wouldn’t be done: the team has assumed away two weeks of testing effort to make room for the change.
Filed under: PMO | Tagged: asking questions, Beavis, Beavis and Butthead, Butthead, change control, change control board, Leadership, Portfolio Management, Program Management, Project Management, Project Management Skills | 4 Comments »